Visitor Registry Book Template

Every workplace is different and has different expectations from its employees. An employee must understand the work environment because it greatly influences productivity. Some workplaces have an easy setup for their employees and allow them to enjoy themselves by keeping restrictions to a minimum, while others follow certain rules and regulations very seriously.

Registry book as an important tool…

A visitor registry book is important for capturing who is going in or coming out of your workplace or any other facility. It is typically a record book that includes the information related to every visitor, such as their name, their representative company, time of entrance and exit, the purpose of visiting, and the name of the person whom they came to visit.

Every workplace provides maximum security to its employees because their lives are precious. Two types of visitor registry books are maintained at any workplace: paper-based or digital.

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Paper-based logbooks…

Paper-based visitor logbooks are found at the front desk and include forms filled by the visitors or the receptionist. These forms gather basic information about visitors, such as their names, contact information, and the reason for visiting a particular person. However, these logbooks can be altered by anyone and do not provide maximum security.

Digital logbooks…

Digital logbooks are technology-driven logbooks maintained by professionals. They provide good security by gathering digital information about the visitor, such as capturing their picture, biometric entrance, and powered-in QR code. Using the latest tools ensures more protection and is preferred over manual logbooks, which can be altered easily.

Maintaining a logbook…

Maintaining a visitor registry book is very important for many reasons. It should be implemented at every workplace for the following reasons,

The safety and security of staff and valuables are paramount; therefore, everyone entering the office should provide all information about themselves.
It helps the administration in knowing what their employees are up to.
It is crucial to evacuate visitors during an emergency, as the visitor log mentions.
It is easy to maintain as the information can be either filled in by visitors or the receptionist.
These logbooks are placed on the front desk and easily accessible to visitors and employees alike.
Logbooks can be customized depending on the information the company needs to gather from the visitor.
Frequent visitors can be given a visitor pass based on their visit to bypass the inconvenience of filling out a visitor form or logbook.

The visitor registry book is very simple and divided into a few columns, each representing one piece of information about the incoming visitor. It can be customized to include desired columns.

The template of the visitor registry logbook is given below,

Template…

Name of organization

Logo of organization

Date: ……………………

Incharge: ………………..

Name of visitor	Purpose of visiting	Employee of interest	Contact information	Entry time	Exit time

A new log sheet starts each day, and the previous one is submitted to the administration. Some workplaces do not allow visitors or employees to visit their place; therefore, this can be easily controlled.

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