Vehicle Kilometer Log Template

Usually one needs to log how many kilometers they have travelled. This may be for business or even personal use. An employee may have to travel somewhere for business related purposes and will be using their vehicle to do this. When this occurs they must record how much they have travelled so that they can be compensated for this. For personal use, one may want to know how much they have travelled and the cost of this so that they can manage their budget.

To record kilometers traveled one can consider a vehicle kilometer log. The document can be employed to track mileage. It may be for tax reporting purposes or even to let the employer know how much has been travelled for work-related purposes.

This log is important as it lets the employer know how much has been travelled for work activities in case the employee needs to be reimbursed for this. When one keeps track of how many kilometers their vehicle has traveled, they can better figure out when the car’s maintenance is required. One can get an idea of vehicle-connected expenses as well like the fuel that is being used.

The log includes details about how much the vehicle has travelled. The date will be noted for travel and the purpose can even be stated briefly. The odometer starts and stop reading will be mentioned so that the total miles travelled can be calculated.

MS Excel (.xlsx) File

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Benefits of a Vehicle Kilometer Log:

The following are some advantages that a vehicle kilometer log may have:

Allows one to record details about vehicle travel all in one place.
Let’s an employee accurately inform the employer how much was traveled for work-related activities.
Helps one set their budget by noting down how much they spent on fuel.
Let one know when it is time to maintain their vehicle.

The following are some limitations that a vehicle kilometer log may have:

The date and day noted may not match.
There may be a repetition of dates in the log.
Some may find it time-consuming to fill in the log immediately.

How to make a vehicle kilometer log?

The following points can be useful when making a vehicle kilometer log:

Structure of log:

The log should have a formal structure that is simple to use. You need to include a heading such as “Vehicle Kilometer Log”. You can include the name of the person the log is concerned with. The period the log is handling can be mentioned. The details related to mileage can be recorded in a table format.

Create table:

The table can have a column for a date that mentions the date of travel. A column for the reason for travel needs to be present so that this can be noted briefly. A column for destination can be included. A column for the odometer start and one for odometer end should be included so that these readings can be recorded. A column for total miles will mention this. At the bottom of the table you can have a row for total mileage covered so that this can be calculated for the period.

You can make this log effectively in an application such as Microsoft Excel so that the mileage travelled can be recorded and the calculations can be done easily.

The log should not be complicated to fill in and even take out important details from or else many people may end up not using it. It should therefore have a simple and easy-to-use format.

Businesses often require employees to keep track of distance travelled for work related purposes. The employee may need to be compensated for this and the company needs to know the miles travelled so that operational costs can be reduced. For personal purposes, one may need to record mileage travelled so that one can create a proper budget and remain in it. For tax purposes one may need to know how many kilometers they have travelled in a certain period. A simple vehicle kilometer log is able to help here.

MS Excel (.xlsx) File

Download

MS Excel (.xlsx) File

Download

Vehicle Kilometer Log Template

Benefits of a Vehicle Kilometer Log:

How to make a vehicle kilometer log?

Structure of log:

Create table:

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