Vehicle Information & Inspection Sheets

It is a professionally used document that effectively collects vehicle information. In some businesses, it is crucial to collect information about a vehicle.

For example, if you buy and sell used cars, it is important to know the vehicle’s condition and the driver’s driving habits. In such a situation, a vehicle information sheet can be beneficial.

Excel Template File: 191 KB

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A good information sheet prepared for a vehicle is very beneficial if you want to keep track of it. The form is provided to the people you want to give the vehicle’s details.

The form collects comprehensive details about the vehicle, such as make, model, color, engine number, total mileage, VIN, and more.

Many information forms also provide a space for adding a vehicle photograph. A well-prepared vehicle information form will help you collect as much information as possible about the vehicle.

Excel Template File: 191 KB

Download

What should be included in the information sheet?

If you want to create a form for yourself, you should know about the details that should be added to the form so that you can collect maximum information. A professionally used information sheet should be able to collect the following details.

1. Stock number of the vehicle
2. Name of manufacturer
3. Model number
4. Engine number
5. VIN
6. Total number of cylinders
7. Color
8. Built date
9. Total price

The vehicle information form mentions other vehicle specifications, such as tyre type and battery information.

You can download the template to save time but need a professional-looking form. The template provides enough information about the vehicle you need for a specific purpose.

If this template is inappropriate for your business, you can customize it to suit your needs. For example, you can easily omit details unrelated to your vehicle from the form template.

The inspection of the vehicle can prevent many problems that may arise in the future. The purpose of the inspection is to ensure that the vehicle under inspection conforms to the safety rules and regulations in the country. There are various instances where a vehicle inspection is required.

For example, when the vehicle’s ownership changes, the new owner may want to inspect it. It is suggested that the inspection be conducted periodically to monitor the vehicle’s performance.

Vehicle inspection tips:

A systematic approach should always be used when inspecting the vehicle. Some parts should be inspected daily, while others should be inspected weekly or monthly.

An efficient inspection always helps you understand the vehicle’s condition. Here are a few guidelines that will help you inspect your car effectively.

1. Check the oil level in the engine daily.
2. Check the air pressure in the tyres daily. Before you start driving, make sure that the tyres are thoroughly inflated.
3. Check the headlights of the vehicle.
4. Ensure all the lights, including signal lights, are working correctly.
5. Check the working of horns and seatbelts
6. Check the brakes of the vehicle once a month

Since the inspection’s purpose is to ensure that the vehicle is safe to drive, all parts that can cause an accident when not working properly should be inspected.

The vehicle inspection sheet is usually prepared as a spreadsheet document. A template for this sheet is also available for people who don’t know what to inspect to confirm that the vehicle is safe to drive.

The template includes all the steps to ensure the vehicle works properly. The items to be inspected are written as a checklist so you can check each box after completing the inspection.

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