Rental Vehicle Log Book

When individuals visit another country or city, they often need modes of transportation to travel around from one place to another. They use various modes of transportation, such as public transport, by hiring cabs, walking, or renting a car. The last option is more feasible since one isn’t dependent on another person or entity and can do whatever one feels like whenever one feels like.

Rental vehicle record sheet

Renting a vehicle is very easy since many rental places are available. These rental companies offer various kinds of cars and have rates that are both affordable and well within their means. Because these rental companies trust their clients with their assets, they need to keep a record of all their vehicles that have been rented so there isn’t any future mishap or hurdle that the company faces. This is why, every time one of their vehicles has been rented out, they make the client fill in a record sheet.

Template

The logbook is ideal for fleet managers, rental companies, or individuals managing multiple vehicles.

The vehicle rental record sheet contains records of every vehicle rented and the names and details of the people who rented them. This record sheet consists of various columns and rows with the necessary details and information to be recorded. It should be noted that the Rental vehicle log book is organized to serve its purpose and can be understood by anyone reading it.

A vehicle log book records the miles a vehicle travels with a certain amount of fuel within a specific period. The log is usually carried and maintained by employees who frequently go on office tours using their cars and expenses. All expenses are noted down and later claimed by the company.

Logbook Template File: 139KB

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It is common practice to rent a vehicle to cover long or short distances for trips when you do not own a car. A rental car is booked by an individual for recreational purposes or by a company for official trips for a short period, like a day or a week.

In some cases, the vehicle is even hired for a month. The individual is liable to pay rental charges to the rental company daily or on the car’s return, as signed in the contract. That’s why the business of renting automobiles is flourishing every passing day. Uber and Careem are examples.

A rental vehicle log book records the mileage traveled by the rented vehicle.

If you rent a car, you can claim a deduction for the rent paid. All you need to do is keep and proof the receipts or some proof of your rental payments.

Structure of a rental vehicle logbook

A typical rental vehicle logbook consists of the following information:

• Name of the company hiring the vehicle.
• Name of car rental company.
• Name of the driver.
• The number plate of the rented vehicle used for the trip and other specifications, such as the model and color.
• Date and destination of the trip.
• Purpose of the trip.
• Odometer reading ( start reading- end reading)
• The number of kilometers traveled.
• The total number of kilometers traveled for some time.
• Signatures

What are the basic requirements of a valid rental vehicle logbook?

For keeping a record of mileages traveled and maintaining a log book for making claims, the individual shall make sure that:

• A rental vehicle log book is valid for only five years.
• The vehicle log book must keep the odometer record to estimate the miles traveled.
• The logbook must show the business travel of the vehicle by writing down the destination and purpose.

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