Organizational Charts

All organizations have a structure that helps them function. For an organization to function effectively, all employees need to know about its structure. People need to know how a certain organization is arranged and where different employees fit in.

These details are important to the Human Resources department, business leaders, new hires, etc., as these individuals may sometimes need to know the status of various employees. One way that this information can be noted and displayed is through organizational charts.

What are organizational charts?

These tend to be graphical representations of a particular organization’s structure. The information is displayed in chart format so that it can be easily accessed.

An organizational chart is a diagram that displays a reporting or relationship hierarchy. It is most often used to show the structure of a business, government, or other organization. Four basic kinds of organizational charts are present: Functional Top-Down, Flat Organizational Chart, Divisional Structure, and Matrix Organizational Chart.

What do organizational charts do?

The chart visually shows a company’s internal structure. It states the roles, responsibilities, and relationships among individuals in the organization. The chart will highlight the various jobs, departments, etc., that link the employees of a single company to one another.

(Preview)

Format: MS Excel 2007/+
File Size: 89 KB

Download

The organizational chart needs to depict the company’s structure. The following are some points that can help you make an organizational chart:

Structure of chart:

The document’s heading can be “Organizational Chart.” Include the company’s name. These charts often have a principal entity at the top. The other employees are below this, which shows their relationship.

Use of text boxes:

Text boxes will represent the entities. They will state the individual’s name, functions, departments, etc. You can include photos, text, descriptions, etc., to visualize the person. Various shapes and colors can indicate the differences among individuals. Hyperlinks can be used to state more details.

You can employ horizontal as well as vertical text boxes. People with the same title should be grouped into a similar box. The boxes should be spaced evenly. The size of the text box must be consistent. The aim is to show the particular organization’s hierarchy, with senior positions at the top. Beneath every position must be subordinate roles. This can be grouped according to department or even division. According to the way that the company is structured, the chart must show this.

Use of arrows plus lines:

Arrows and lines help show the relationships among the entities stated in the text boxes. The arrows can show how authority moves in an organization. This is often from the top to the bottom. Accountability will go from the bottom to the top. Communication goes in both directions. Permanent relations can be shown with solid lines, and temporary ones can be shown with a dotted line.

The hierarchy of authority can be displayed visually

These charts are important as they show an organization’s hierarchy. They will clearly show seniority and lines of authority that must be adhered to. The chart may even display the tasks that different roles need to fulfill.

The hierarchy of authority can be displayed visually with the help of a chart. The chart helps one know who is in command of whom. Employees will know who they need to report to. All companies need a clear structure that will help every employee know what they need to do.

An organizational chart can visually show the organization’s structure so that one can understand one’s role. Organizations need to carry out different functions so that their goals can be fulfilled. Different tasks are given to individuals, teams, etc., and everyone must know what these are. Conflicts can occur when this is not known, and this can negatively impact productivity. However, a clear, easy-to-understand organizational chart helps all staff members know their responsibilities.