Microsoft Excel Balance Sheet Templates

A balance sheet is a financial tool companies use to evaluate their performance and economic standing. This statement of an organisation’s financial accounts depicts the value of assets owned by the organization, the liabilities owed to the organization, and the value of its shareholders’ equity.

A balance sheet is an essential statement for the company itself and the stakeholders as it shows them the worth and financial strength of the company at one particular time. In addition, the distribution of the company’s resources can be seen by glancing through this statement, and comparisons to the other companies, in terms of performance and financial assessments, can be made as well.

Templates, usually designed in Microsoft Excel, are used to make preparing a balance sheet easy. Companies either create templates or use already available, designed templates and customize them based on their requirements and balance sheet types. The latter can save their time and effort.

The Excel templates have built-in features and formulas that automatically update the fields. In addition, the balance sheet templates have features for calculating common financial ratios and allow a comparison of the current year to the past years. There are many benefits of using these templates, such as:

• They are easy to fill out, customize, and update.
• The fields are already designed with features and formulas, so only required values must be added.
• Calculations are easily and erroneously made.
• Comparisons of ratios and values are possible over the years.
• A quick look would indicate the company’s net worth.
• The balance sheet equation (assets = liabilities + equity) needs to balance. This template helps achieve that balance by highlighting imbalances.
• It is easy to keep a record of historical balance sheet values and hence make comparisons and evaluations.
• Different trends and information can be retrieved through charts and graphs of values of other years.

Different balance sheet formats are used by companies depending on their requirements and purpose, as well as how they want to present their balance sheets. The commonly used formats are:

• Classified balance sheet includes subcategories of account of assets, liabilities and shareholders’ equity.
• The standard-size balance sheet includes separate columns of account values, such as percentages of assets, liabilities, and shareholders’ equity.
• A comparative balance sheet includes parallel values of different years that ease comparisons over time.
• Vertical balance sheet– as the name states, the values are listed vertically but in decreasing order of liquidity.

As the balance sheet formats are different, so are the Excel spreadsheets. The templates or spreadsheets are designed or customized according to the company’s required format. Due to the associated benefits, companies prefer to automate their balance sheet using these templates rather than maintaining manual records or making a new balance sheet every required time.

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