Employee Expense Report Template

Employees are a company’s most valuable asset. They help the company operate and offer value-added services to its customers. If employees are treated well, they will be very loyal to their company and put in more effort to make it successful.

Companies expect employees to do their best. However, it is the moral duty of every company to strike a balance between profitability and treating employees well. No company can achieve its goals without encouraging and motivating its employees. According to the 500 Fortune companies, any company that eliminates employees to save costs will never succeed.

During employment, employees might incur various types of expenses that the company can reimburse. One such expense is flat-rate expenses, which directly relate to the nature of the employee’s employment.

The employee expense report is a good way to maintain records that can be used to reimburse the employee for the expenses he incurred personally for his job. The most important thing to mention in an employee expense report is the period it belongs to. The dates from which the expenses begin and stop should be discussed clearly.

#1

The Employee Expense Report simplifies expense tracking with categorized entries, automated calculations, and an approval section for easy reimbursement.

Excel File Template -109 KB

Download

The next very important factor is to mention the reason for the expense. This will highlight that the expense was incurred regarding employment. Mentioning the employee details such as the department, designation, employee ID, and reporting manager is an all-important piece of information.

The dates during which the expenses were incurred, and the account number from which these expenses were paid should be mentioned. Keeping a receipt of every expense incurred is a good practice, as it will make it easy to represent and claim the expenses.

A description of all the expenses should be written down. Some costs are related to other expenses. An employee might be traveling to some other country. So, he will incur the expense of the plane ticket, the hotel he will stay in, the food he will eat, and the local travel he will make around. All these expenses need to be recorded in the employee expense report. This expense report can also help the employee claim tax relief from the government in some cases.

Almost every organization or institution needs a disciplined medium for reporting travel expenses. So, if you’ve started a new small-scale business and require an instant solution for creating an expense report, you can try free Excel Expense Report Templates. You can download the free expense report from the web and modify it to suit your needs. Add your company information and other details and give a copy to your employees – an excellent solution for new businesses.

If you are an employer and your employees use a travel expense report like the ones available on the web, you should preferably tell them to submit copies of receipts along with the report so you can keep adequate records for tax purposes. A note like “Don’t forget to attach receipts” in the spreadsheet can be a reminder.

The expense list is very helpful in managing your business budget. Sometimes, employees who have spent less money on an official tour submit the wrong sheet with additional expenses to management.

To avoid such problems, the sheet should be properly managed and updated by the staff and rechecked by the management twice. The sheet can be prepared so that everything is clear and understandable. Use different columns and color schemes along with tracking numbers. In this way, a perfect employee expense sheet will be made.

This employee expense report is simple yet comprehensive and records all expenses employees make. The report template can be used by companies or businesses to accumulate the expense details of the employees. Each time an employee has made an expense, they can be given this sample report to note it down comprehensively. Present this report to the finance department and other necessary documents to keep the business’s finances running smoothly.

#2

• Product Sales Tracker Template
• Debit Memo Template for Excel
• Winter Attire Inventory
• Financial Projections Worksheet
• Employee Absence Tracker
• Weekly Sales Report Template
• Budget Vs Actual Statement
• Remote Work Attendance Tracker
• Mileage Expense Report Template
• Fitness Calendar Template
• Project Gantt Chart
• Daily Attendance Tracker for an Individual Employee
• Overtime Hours Tracker Template
• Vacation and Leave Tracker Template
• Departmental Expense Report Template