Employee Absence Tracker

An employee attendance tracker is a method of keeping a track record of the employee’s absence throughout the month or working year. Organizations usually have a larger number of employees working in different departments, and the best way to keep track of the leaves available from the number of annual leaves allowed is to record them digitally. As computers have a large memory and data capacity, all records of the employees at an organization can be stored individually.

Tracker Excel File: 86 KB

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The attendance tracker is useful in different aspects of the organization. For example, it keeps track of employees’ absences from work, early departures, and absences for a given period of time.

In different organizations, absence track records can help analyze employees’ work performance and calculate their work efforts, which later reflect on the employees’ payslips. Some organizations allocate a certain number of leaves that can be counted as leave with pay, sick leave, and annual leave separately.

As every organization and every business has its work system, attendance trackers are used differently. Organizations create employee contracts according to the amount of work they have, and when they have it, they have a strict policy regarding attendance records.

Other companies with full-time employees are usually allocated a certain number of hours a week to attend work and complete their appointed tasks in that time. The attendance tracker helps record when an employee arrives at work and when they leave.

This template helps track different employee’s absences simply and individually. The name, the job post, and the social security number help differentiate between employees. Reasons for absence are recorded for several reasons so the organization knows whether the employee can be contacted and if the leave counts as paid leave or not. The ‘vacation days per year’ are the total number of leaves an employee can take, and the ‘vacation days remaining’ are the number of leaves that have not yet been availed.

The employee’s supervisor needs to be aware of and approve of their subordinate’s absences, so the supervisor’s name is also inserted, as they are answerable on their teams’ behalf. The comments act as a good way of remembering if there is anything that the employee needs to be informed about.

For example, it can either be about any work they may have missed or to talk about their work performance that may have been hindered by the leave. This template helps summarize and simplify the employee’s details and attendance records.

The template can be used by all kinds of organizations, small or large, as the details on it are commonly used by all types of organizations. It is easy to understand and fill out. The template can be easily downloaded offline, and columns can be added and removed according to the organization’s preference.

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