Employee Orientation Checklist

Orientation also known as induction is the process that introduces inexperienced and new employees to the organization. Giving training and additional assistance during the start period of employment is very important irrespective of the age of the employee. This is because they are not familiar with the organization and its norms. During this time, each of the workers generates the skills, knowledge, and abilities required to work healthily and more safely.

Employee orientation is one of the significant parts of the onboarding process. It involves introducing the employee to the company, its policies, atmosphere, etc. Orientation is a very important step as it helps in making the employee familiar with the organization. This is the reason behind the maintenance of an employee orientation checklist by the companies.

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The training shall always be given to the employees when they have recently transferred to the job or to the work areas they are not familiar with. This is where the employee orientation checklist is of so much importance.

An employee orientation checklist is a list of requirements of the company and the information they want to transfer to the new employees as well as all the activities that are to be carried out in the orientation session.

An employee orientation checklist provides you with a detailed chart that tells the areas to be covered, the description, and whether the orientation has been completed or not. This helps you in the management of the orientation in the best way possible.

You get to write down all the areas that are to be covered and then write the description after each of the areas so that you know what the employee has to learn then you can tick YES or NO in the completed column so that you get to know what areas are covered until now and what is left to be covered.

It is useful for managers to have step-by-step guidelines making the orientation process easy and smooth.

This checklist covers all aspects of the needs and requirements of a new hire on his first day as well as for the coming days in the organization.

Maintaining and using an employee orientation checklist has several benefits. Some of those are:

• Orientation gives the first impression of the company and ensuring through this checklist that the right information has been passed on to the employees would help in giving a good impression.
• The checklist helps ensure that nothing important has been missed.
• It proves to be a guide for the managers.
• It helps in answering all the questions of new employees and caters to the needs of the required information.
• It helps in making the employee comfortable and familiar with the organization.

The number of benefits the checklist provides urges the companies to maintain it and use it for the orientation process. Different companies have different policies regarding when and how often orientation should be provided.

For instance, some companies may have an orientation session on the first day while others keep on providing such sessions for at least six months to the newly hired employee.

When an orientation has to be provided in the beginning, usually, the following points in the checklist are maintained:

• Greeting
• Introduction of the company.
• Review of company policies.
• Review of company safety rules.
• Required compliance with laws and regulations.
• Provide Employee handbook.
• Explain tracking of worked hours and payment structure.
• Review of company culture and atmosphere and how work is done including teamwork, motivation and reward policies, etc.
• Introduce to the supervisor/manager/mentor and other employees.
• Provide any required training.
• Requirements for emergencies.
• Question and answer session.
• Tour of the office.
• Refreshments

Employee orientation checklist is a useful tool for making sure every required task of orientation has been carried out and managers can even check the tasks as they are being done during the session.

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