Every workplace is different and has different expectations from its employees. It is crucial for an employee to understand the work environment because it greatly influences productivity. Some workplaces have an easy setup for their employees and allow them to enjoy themselves by keeping restrictions to a minimum while others follow certain rules and regulations very seriously.
A visitor registry book is an important tool for capturing who is going in or coming out of your workplace or any other facility. It is typically a record book that includes the information related to every visitor such as their name, their representative company, time of entrance and exit, the purpose of visiting, and the name of the person whom they came to visit.
Every working facility provides maximum security to its employee because their lives are precious. There are two types of visitor registry books maintained at any workplace e either they are paper-based or digital.
Paper-based visitor logbooks are found at the front desk and include forms that are either filled by the visitors or the receptionist. These forms gather basic information about visitors like their name, contact information, and the reason to visit a particular person. These logbooks can be altered by anyone and do not provide maximum security.
Digital logbooks are technology-driven logbooks and are maintained by the professionals. They provide good security by gathering digital information about the visitor such as capturing their picture, biometric entrance, QR code powered in, etc. The use of the latest tools ensures more security and is preferred over manual logbooks which can be altered easily.
Maintaining a visitor registry book is very important for many reasons. It should be implemented at every workplace for the following reasons,
The layout of the visitor registry book is very simple and is divided into a few columns where each column represents one piece of information about the incoming visitor. It can be customized to include desired columns.
The template of the visitor registry logbook is given below,
Name of organization
Logo of organization
Date: ……………………
Incharge: ………………..
Name of visitor | Purpose of visiting | Employee of interest | Contact information | Entry time | Exit time |
Each day a new log sheet starts and the previous is submitted to administration. Some workplaces do not allow visitors for employees at their place therefore, it can be controlled easily.
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