Building Maintenance Record Sheet

Building maintenance is a process in which different procedures are performed to look for the things and parts of the building that need proper maintenance. Those who perform the maintenance try to ensure that the occupants of the building live comfortably in it. For this purpose, they check the roofing, electrical system, interior, exterior, and all parts of the building to ensure that all parts are in working condition and are not going to collapse soon.

If there is anything that has gone through wear and tear, people are given the task of maintenance check and repairing them. They also replace them with new parts at times.

What is the maintenance of a building record sheet?

It is a document in which, the details about the maintenance of the building are recorded. Whenever a building is provided with maintenance, the record is taken down into this record sheet. This enables the occupants of the building to determine which part of the building has been maintained and checked for its performance lately and which part is yet to be maintained.

Building maintenance record sheet template

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Advantages of using the building record sheet:

The record sheet used for the maintenance of a building is something very useful that the owner of a building must consider using. If this sheet is used properly, the user can render the best benefits. Below are some of the prominent benefits one can render:

It saves the cost of the user:

Maintaining things regularly does save costs. Those who don’t spend money on small fixing and maintenance have to spend a big sum of money in the long run. Therefore, the record sheet enables the user to determine which part of the building has recently been seen requiring maintenance. The record sheet serves as a reminder telling the user to save the cost and maintain the building at the same time.

It tells about urgent repairs:

With the help of the record sheet, the owner of the building can keep the urgent repairs in check. In this way, he can get urgent repairs done immediately. Some people come to know about the urgent repair the building needs but don’t pay any heed to it. Sometimes, they are concerned about the fixing, however, forget it. In that situation, the record sheet serves as a reminder and keeps telling the user that the building needs urgent fixing.

It never lets the user miss out on scheduled maintenance:

People who are concerned about the maintenance of the building often schedule the maintenance. Some people schedule it once in six months while some schedule it once a year. The record sheet is maintained with the information on the schedule made by the owner of the building. Then, this sheet starts reminding the user about the schedule. This ensures that the user will never miss out on the schedule.

It helps to monitor the maintenance work being done:

When the maintenance work of the building is started, the building owner wants to keep track of the work. He usually assigns different tasks of maintenance to different people.

For example, the electricians are delegated to do electric work. Similarly, other people are also assigned different tasks for the maintenance of the building. Then, the record sheet is used to see who was assigned which work and how much time, the person doing the work was supposed to complete it.

Who uses the building maintenance record sheet?

Building owners usually assign the job of performing the maintenance to different project managers or companies performing the maintenance. These project managers and laborers use the record sheet to determine the amount of maintenance work they have been assigned.

Sometimes, the business owner himself deals with the record sheet. In this situation, he checks whether the work is being done as efficiently as it was scheduled.

Those people who are given the task of performing the maintenance can also use this record sheet as their companion to deal with messy situations and complexities.