Travel Advance Request Form

Business travel is unavoidable these days, as with the growth of communication and technology, more and more people are interacting with each other to buy or sell products and services within the nation or on the international level.

The Internet has made contact easier; everything can be shared via computers. Business people send designated employees to the city, international partners, or clients for further progress to settle business issues.

This travel includes business dealings, attending seminars or workshops, or simply for a cheerful meeting. In every case, the person selected for the travel has to bear some expenses; for this, he needs cash from the business travel budget.

As it is an official tour, everything is preceded in an organized manner. Likewise, the employee has to fill in a form requesting advance payments for the travel.

Although the amount is fixed and the employee is aware of it for the formal practice, he has to write that he needs this sum of money for the traveling expenditure.

This advance covers fuel charges, boarding lodging facilities, transport at the destination, and airfare.

[Template]

ETemplatem Template

Download

Travel advance refers to the total amount of money paid to an employee by the company for his travel for official work. The amount is usually paid before business travel and in anticipation of the trip. An employee can fill out a travel advance request form to get the payment.

Travel advance includes payments for:

• Meals
• Transport
• Lodging
• Any incident if it happens (only a few companies pay for this)

Travel advances are usually paid before the trip. This can be done in two ways:

1. Cash is given to the traveler.
2. Non-cash is paid to vendors hired by companies for the trip on behalf of employees.

The use of credit cards has decreased the popularity of travel advances, as an employee makes his official trip on his expenses and claims it later from the company. However, the benefits of travel advances cannot be neglected, and most companies offer this perk to their workers.

The travel advance amount varies from company to company, depending on the worker’s purpose and travel duration. The travel advance can be paid for national and international trips on behalf of the company. If the individual travels to a foreign country, he is supposed to be paid according to that country’s currency.

A travel advance request form shows the following:

• Name of an employee
• Designation of an employee in the company and his employee ID
• Nature of visit/travel
• Date of departure and date of return
• Employee account number
• The expense of each subject, like meals, lodging, travel, fuel, and others
• Total advance requested
• Signatures
• All receipts (food bills, parking bills, Telephone bills, fuel charges, etc) must be attached.

The settlement of the form varies from one organization to another. Most companies pay the total expenses for official travel within fifteen working days. Usually, it is recommended that you fill out and submit a travel advance request form two weeks before going on an official trip so that the finance department can access and approve the form. Complete, print, and sign the form! This is as simple as that.

The travel advance request form encourages employees to work and go out for official trips, especially those seeking extra money.

About template

ToTemplate travel advance request some technical vocabularies and format are applied, the software has designed free online templates for travel advance request form which eases both employer and the traveling employee. These forms have fully customizable options and are easily downloaded to fill–in the specific travel advance request.

• Winter Attire Inventory
• Financial Projections Worksheet
• Employee Absence Tracker
• Weekly Sales Report Template
• Budget Vs Actual Statement
• Remote Work Attendance Tracker
• Mileage Expense Report Template
• Fitness Calendar Template
• Project Gantt Chart
• Daily Attendance Tracker for an Individual Employee
• Overtime Hours Tracker Template
• Vacation and Leave Tracker Template
• Departmental Expense Report Template
• Event Planning Gantt Chart
• Employee Attendance Dashboard