Meeting Attendance Tracker

A meeting attendance tracker records employees’ timings and presence during meetings. This system is very useful, especially for large organizations with many employees.

It is a very convenient way of tracking an employee’s absence and presence during meetings, especially when the meeting is used to discuss important work-related topics.

Meetings are gatherings where organizations provide briefings related to work matters, introduce and discuss new projects, and solve issues in the working environment. The tracking system lets the organization know who was absent, present, or late to the meeting.

The employee who missed the meeting is then given another briefing to ensure that all the related employees receive the same information discussed in the first meeting.

MS Excel (.xlsx) File

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MS Excel (.xlsx) File

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In large companies, meeting attendance records are created using the smart ID badge system or fingerprint scanning. The scan immediately produces information regarding the employee, such as picture, name, job position, department, and the time they arrived for the meeting.

If the meeting is to discuss a confidential topic, the attendance tracker ensures that only the specific employees are present.

Small-scale businesses sometimes use meeting attendance trackers as a formality to ensure that anyone missing from the meeting receives the same information as the rest.

In addition to recording the employees present at meetings, the tracker helps record the agenda for the meeting. Furthermore, everything discussed during the meeting is recorded.

Not everyone can retain everything discussed in one meeting. The record provides information about who said what at what time during the meeting and the established figures without errors.

Later, the track record is used to assess the information and finalize the details of the topic discussed before it is floated around the organization for other employees. This is why nothing relevant to the meeting agenda is left undiscussed or ignored. The track also helps understand different viewpoints given during the meeting.

The information is floated because not every employee is available for every meeting, and not everything will be discussed in front of all the employees. The meeting attendance record helps produce the discussion outline, which is then read to all employees.

Below is a sample template for meeting attendance trackers:

Preview

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